ALPSP Conflict of Interest Policy
The Association of Learned and Professional Society Publishers (ALPSP) is committed to maintaining the highest standards of integrity and transparency. This policy outlines how actual or potential conflicts of interest are identified, declared, and managed across all ALPSP activities.
All Board members, committee members, and volunteers are required to complete a Conflict-of-Interest Declaration on appointment and to update it annually or whenever their circumstances change.
Please read the below Conflict-of-Interest policy, and then complete the relevant Conflict of Interest Declaration Form.
What is a Conflict of Interest?
A conflict of interest may arise when a person’s duties to ALPSP conflict, or may appear to conflict, with their personal or professional interests. Examples include:
- Holding a financial interest in a supplier or partner organisation
- Participating in decision-making where a personal or employer interest may be affected
- Accessing confidential or strategic information that could benefit another organisation
Conflicts can be actual, potential, or perceived; all should be declared.
Declaration Process
All volunteers, committee members, and directors must complete the ALPSP Conflict of Interest and Confidentiality Declaration Form upon appointment.
- Declarations are reviewed by the Company Secretary and maintained in a central register.
- Updates should be submitted if:
- You join a new ALPSP committee
- Your employment or external roles change
- You become aware of any new potential conflict
- The register is reviewed annually by the ALPSP Board.
Management of Conflicts
Where a conflict is identified:
- The individual should declare it immediately.
- The Chair of the relevant meeting (or the CEO) will determine the appropriate management, which may include:
- Declaring the conflict in meeting minutes
- Withdrawing from discussion or decision-making
- Temporary or permanent reassignment of responsibilities
Confidentiality of Declarations
All declarations are treated in confidence and stored securely. The register is accessible only to the Chief Executive, Company Secretary, and members of the ALPSP Board for governance purposes.
For questions about this policy or to update your declaration, please contact us via our on-site form.
