Wednesday 03 October 2018

Preprints: Policy and process considerations

Date and Time: 

Wednesday 3 October 2018, online at 10:30 - 12:00 EDT (New York) / 15:30 17:00 BST (London) / 16.30-18:00 CEST (Europe)*

*Please note if you are not able to join the live webinar, you may still register and receive a recording for viewing at a later date. 

Booking for this event has now closed.


Acceptance of preprints as a scholarly publications format is growing quickly, with deposits to preprint platforms across many different disciplines surging. With this growth comes important policy and process considerations for journal publishers and society meeting and communications staff.



We will cover the nuts-and-bolts issues relating to preprints, answering questions such as - 

  • What best practices exist in integrating between preprint servers and peer-reviewed journals?
  • What can publishers do to ensure accurate and stable linking from preprints to the final published article?
  • What are appropriate policies related to retractions and posting of new versions of preprints once submitted to a journal?
  • What should societies be thinking about in terms of preprint policies for meeting abstracts? Should policies for meeting abstracts and journals be congruent?
  • Are media embargos relevant in the age of preprints?
  • How can we resolve misalignment in copyright and reuse licenses between preprints and journal articles?

Participants will gain knowledge that will help them develop specific and clear preprint policies for their organizations.


Co-Chair: David Sampson
David is Vice President & Publisher, Publishing at the American Society of Clinical Oncology. Prior to joining ASCO in 2013, he was an Executive Publisher in Elsevier’s health sciences journals division where he had P&L and strategic responsibility for a portfolio of more than 20 society-owned and proprietary journals. He also worked at Lippincott Williams & Wilkins in various leadership roles, including five years as Managing Director of its Asia office in Hong Kong. He was also an Executive Vice President at Conference Archives, which was acquired by CTI Meeting Technology. 
Co-Chair: Pam Harley
Pam Harley is a partner at Clarke & Esposito, a management consulting firm focused on strategic issues related to professional and academic publishing and information services. Pam’s career emphasis in STM publishing has been editorial and production operations, digital strategies, product development, and semantic technologies. Key roles in her career have included product strategist for Silverchair Information Systems, and director of electronic publishing strategy and product development at the American Psychiatric Association. Pam serves on the Steering Committee for ALPSP North America.
Dr John Inglis,  is Co-founder of bioRxiv and medRxiv, and also the founding Executive Director and Publisher of  Cold Spring Harbor Laboratory Press in New York, a not-for-profit publisher of journals, books, and online media in molecular and cellular biology. John graduated from the University of Edinburgh Medical School with a PhD in immunology and was previously Assistant Editor of The Lancet, founding Editor of Trends in Immunology, and Managing Editor of other Trends journals. Follow John on Twitter @JohnRInglis.

Abstract: Preprints in Biology and Medicine
Preprint servers are gaining ground in biology and have recently been launched in the health sciences.  This presentation will discuss the operations of preprint servers, their progress, the value that authors and readers see in preprint distribution, community responses to the emergence of this form of prepublication communication, and the growing forms of integration between preprint servers and peer-reviewed journals.
John Inglis
Philip N. Cohen is Professor of Sciology at the University of Maryland, College Park, and the founder of SocArXiv. He is the author of Enduring Bonds: Inequality, Marriage, Parenting, and Everything Else That Makes Families Great and Terrible. In addition to many academic publications, his essays have appeared in the New York Times, Washington Post, and Atlantic, among others.

Abstract: Social Science Without Walls
Most social scientists want our research to be relevant, to reflect as well as interact with the social actors for whom it is relevant; we want it to be efficient, to maximize collaboration and exchange, and to make the most of our limited resources; and we want it to be accessible, to be read and debated by a wide audience beyond our disciplinary boundaries and university walls. These challenges seem more acute now than at any time in recent memory. And yet our scholarly communication system, especially journal publishing, remains mired in the structures of the past – moving too slowly and costing too much – which impedes the quality, quantity, efficiency, and responsiveness of our research. Open scholarship is a broad response to these deficiencies. In this presentation, Philip Cohen will explain the SocArXiv project, an open-source, open-access, non-profit archive for social science research
philip cohen -2017-preprints
Heather Tierney is the Publication Ethics Manager at the American Chemical Society (ACS), and is a member of the Committee on Publication Ethics (COPE) Council. Heather has previously worked as a Managing Editor for several titles in the ACS Publications portfolio. Heather holds a PhD in chemistry from Tufts University.

Abstract: Preprints and Ethics: Thoughts from the Committee on Publication Ethics (COPE)
With the rise in popularity and prevalence of preprint servers across a variety of disciplines, questions have been raised about ethics related to preprints, and particularly about what journals and publishers need to consider while adapting to the changing landscape. This presentation will focus on ethical questions for editors, and recent recommendations from COPE for journals, publishers, authors, and preprint platforms when thinking about preprints and related policies. 
Jennifer Regala is the Managing Editor of The Plant Cell and Plant Physiology at the American Society of Plant Biologists.  Previously, Jennifer served as a Publishing Services Group Leader at Sheridan Journal Services and a Journal Production Editor at Cadmus Journal Services.

Abstract: ASPB and its Approach to Handling Preprints 
Preprints have become an important part of scholarly publishing as we know it today. As a society, it was important for ASPB to consider many different points before accepting preprint submissions.  ASPB publishes The Plant Cell, Plant Physiology, and Plant Direct.  All three journals recognize the value of preprints in the publishing ecosystem.  The journals do take slightly varied approaches in handling preprints, reflecting the different interests and initiatives of the Editors-in-Chief.  These approaches will be highlighted in the webinar, along with the reasons behind how preprint manuscripts are handled for each title. 
photo Jennifer Regala

Who should attend

Scholarly journal publishing staff such as Publishers, Managing Editors, and Editors-in-Chief; society staff in Meetings and Communications. This event will be relevant for scholarly publishing organizations of all sizes and across all disciplines.

This webinar is produced by ALPSP with support from Copyright Clearance Center.

$65.00 per person - ALPSP Members

$110.00 per person - Non Members

Please email Amanda Whiting if you have any questions


Upcoming Dates for this event

  • Wed 03 Oct 2018
  • Wed 03 Oct 2018
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